Personnel

Personnel contract management made easy

The complex task of managing contracts for school personnel can be incredibly time-consuming for local authorities as large numbers of full/part-time staff are often working across a wide geographical area, under a variety of service terms and conditions.

One Personnel can help save time for an authority. It automates many of the processes involved in managing employee records and quickly generates statutory returns required by the DfES by instantly drawing the necessary data from within One. The system helps ensure information on personnel and their contracts is kept up-to-date, supporting authority staff in their day-to-day tasks.

A comprehensive and accurate record of personnel

A complete and current record can be maintained for all personnel, including terms and conditions of employment, Criminal Record Bureau checks, health and training records as well as other vital employee information. If schools in your authority are using SIMS information management system, through Capita Children’s Services’ B2B: Personnel you can also take advantage of instant electronic data exchange to improve efficiency and reduce the risk of errors in multiple data-entry.

Simple management of contracts

New personnel contracts can be created in no time using a range of pre-defined templates, saving administration time for authority staff. Contract renewals or extensions are simple to administer as existing personnel data is drawn directly from One and letters to employees can be generated at the click of a mouse.

A complete record of employees’ pay and allowances

Maintain a complete, historical record of the pay awards, allowances and pension details for all employees. The data can also be easily extracted for analysis purposes or inclusion in management reports, saving time and helping ensure decisions on school staffing needs are evidence-based.

Quick and easy generation of data for statutory returns

The personnel data required for the DfES’ Annual Service Return and the 618G is instantly drawn from within the system, helping ensure details of the local authority’s school staffing expenditure required by central government are always accurate and complete.

(click here for more information on Personnel Functionality Sheet)